6th Olympic Expedition – conditions of participation

BaltiCCycle (BC) is not a commercial tour, all organizers are volunteers, and the collected registration fee goes only to cover organizational expenses. Each route is different; therefore, it is impossible to work out all details in advance. Researching and checking all roads of long transcontinental BC – the 6th Olympic “From Tokyo to Paris” is such one (02.23–04.14 & 05.0607.27.2024) – is hardly possible because of time and economic reasons. By joining BC you become a part of the team, and we expect from you a goodwill and a right understanding of our principles and rules. Your assistance in organizing daily program and solving all difficulties is highly appreciated.

Notes. The ride will happen on the conditions we offer below if enough participants – at least 15 covering all parts of the route. We must know it in advance (for booking ferries, hostels, campings, car hire, etc.), therefore the deadline for registration is fixed at 23 December 2023, two months before the start day. On the occasion of Christmas, this period shall be extended to:
•             for Taiwan and Japan, until 31 December 2023,
•             for Réunion and Madagascar, until 15 March 2024,
•             for Corsica and mainland France, until 1 April 2024.
If we do not collect enough participants for some part of the route the current ride conditions for that part can be changed. We have already enough participants to organize the Taiwan section and not enough for the last 3 weeks in Japan, so we canceled this part. After registering you will be regularly informed by email about the registration progress.
The 6th Olympic BC2024 “From Tokyo to Paris” is scheduled for participants having experience in long-distance travels and harsh cycling-camping conditions. To cycle the whole route is a big challenge. You should be prepared for adventures, extreme heat and humidity, winds and rough weather conditions, and unexpected obstacles on the road. The ride is open for everybody but before signing you should think about your mental and physical capability to complete it not making problems for yourself and the group.
BC participants gather for the ride from different countries. We recommend bringing on your bike a national flag or another symbol so that local people can see us as an international-friendly cycling community. Our Olympic rides are organized under the honour patronage of the Polish Olympic Committee and we will carry it symbols, too.

Organizational rules. We try to keep our organizational principles similar to the previous BC tours.

Membership fee. We fixed a variable membership fee, from 30 € to 23 € per diem, depending on the number of your participation days. In this way, we support those who are going for long distances. The participation fee for the first 30 days of travel is fixed at 30 € per diem, for 31-60 days 27 € per diem, and for the days from 61 to the end of travel 23 € per diem.
You have to indicate the number of days you plan to travel in the table of the Registration Form, and your membership fee for the whole tour will be counted automatically. To organize the whole event with fewer troubles we ask everybody who has the intention to take part in the expedition to fill out the registration form as soon as possible.If the registration and the half of membership fee are not received until December 23, 2023, the whole fee increases by 10% automatically and all discounts are cancelled. On the occasion of Christmas, this period shall be extended to: for Taiwan and Japan, until 31 December 2023, for Réunion and Madagascar, until 15 March 2024, for Corsica and mainland France, until 1 April 2024. The second half of the participation fee must be paid 10 before your start date; otherwise, it increases by 10% as well.
The membership fee will not be required from those local cyclists who help in organizing the ride and will cycle for less than 5 days. They have to cover only the sleeping costs. The organizers would appreciate if local participants would purchase a package with ride symbols (T-shirts, flag, and sticker).

The membership fee includes:

Discounts. The discounts are applicable only if the Registration Form and at least the half of membership fee is received not later than December 23, 2023. On the occasion of Christmas, this period shall be extended to: for Taiwan and Japan, until 31 December 2023, for Réunion and Madagascar, until 15 March 2024, for Corsica and mainland France, until 1 April 2024. Discounts don’t accumulate.

Emergency Fund. For a long-distance route in such remote countries, it is impossible to evaluate all expenses, therefore we created the Emergency Fund, which money will be used only in the case of force majeure (for example, car accident, robbery, etc.). Your deposit is 2 € multiplied by the number of days you will take in the ride. The unused part of your deposit will be returned back in 60 days after the ride finishes.

Additional paid service (optional):

booked by registration;

booked during the ride:

Arrival/Departure. Costs of the arrival/departure and transfers between different sections of the route are not included in the participation fee. You can join and finish the ride at any point of the route, and you have to plan yourself how to do it. We can pick you up for the additional fee in the radius of 50 km (100 km both ways, 5 € per 10 km). You should contact the ride organizers by phone or e-mail at least two days before. Leaving from the intermediate points of the route should be not a problem: the public transport connecting villages with big cities is available almost everywhere on the route; many domestic airports have flights to big towns.
Though the ride schedule is fixed the real dates can be slightly shifted (plus/minus 2-3 days) because of bad weather conditions or other unexpected obstacles. Have it in your mind when planning your arrival.
Click here to find the rough recommendations on how to reach us on the route and obtain transfer tickets.

Visas. You have to check if you need visas at your country’s consulate. It is recommended to obtain all necessary visas individually; no group visas are available. If you need assistance we can help you after your registration.
The only country that requires visas is Madagascar. A tourist visa can be obtained at the airport. A visa for a stay of up to 15 days is issued free of charge, but you must pay a border control fee of 10 euros. A tourist visa for 1 month costs 35 euros, for 2 months – 40 euros. You can also obtain a visa at a Madagascar diplomatic mission, for example in Japan or Kenya.
Your passport should be valid for at least 1 year from the start of the ride. You can be asked to show your tickets and financial sources crossing the borders.

Ferries. We will use many ferries. The ticket prices are not included in the membership fee, and you have to pay for them separately during the ride. We will book tickets for the group in advance. There will be the following transfers:

Catering. It is highly recommended to bring along a gas stove for preparing meals in the campsites. There will be wild parts of the route without restaurants and supermarkets. Entering unpopulated areas it will be a possibility to carry some reserve of products as well as drinkable water in our van. If no drinkable water at the campsite, the driver is responsible for carrying water.

Vaccination. You have to bring with you the International Certificate of Vaccination (the yellow booklet) with certifications of vaccination and the covid passport. The vaccination/medicine to be active must be taken a few weeks before your start. Consult with your local vaccination centre. There are some recommended, not obligatory vaccinations:

Necessary equipment and documents:

Children until 18. Children can take part in the ride only together with parents (one or both) or another adult who is authorized by the notary to take care of and is fully responsible for the juvenile.

Luggage transport. We strongly recommend carrying all necessary personal stuff in the panniers on your bike. The service of luggage transportation by the support car is limited to 25 kg; it is included in the registration fee. You should be ready to carry all your stuff for a few days on the bike if it is necessary because of delayed car rental formalities or in case of emergency (car accident or some other unexpected circumstances). If you plan to transport luggage over 25 kg (altogether not more than 40 kg) in the support car you have to indicate when registering and pay in advance (2 € per diem). Neither organizers nor drivers are responsible for the safety of your luggage. You should insure your luggage against theft personally.

Resignation rules. The date of resignation is fixed when the resignation letter is received by organizers: before the ride by email bc2020@bicycl.lt or bc2024@bicycle.pl, during the ride, it should be delivered to the leaders of the expedition and confirmed by them. The date is important because it determines the amount of refund. The membership fee for the travel days exceeding 60 days after resignation date are fully returned, and for the first 60 days are returned in the following manner:

Organizers: CROTOS – The Travellers’ Association: Sigitas Kučas, +37068659375, bc2020@bicycle.lt; +48 663 266 553, bc2024@bicycle.pl, Maryla Zielińska.

Honour Patronage: Polish Olympic Committee.