Japan – conditions of participation

BaltiCCycle (BC) is not a commercial tour, all organizers are volunteers, and the collected registration fee goes only for covering organizational expenses. Each route is different; therefore, it is impossible to work out all details in advance. By joining BC you become a part of the team, and we expect from you goodwill and a right understanding of our principles and rules. Your assistance in organizing the daily program and solving all difficulties is highly appreciated.

Notes. The ride will happen on the conditions we offer below if enough participants – at least 15 covering all parts of the route – register for the tour. We must know it in advance (for booking the ferry, hostels, campsites, car hire, etc.); therefore the deadline for registration is fixed at 31 December 2022, six months before the start day. If we do not collect enough participants the current ride conditions can be changed. After registering you will be regularly informed by email about the registration progress.

The Olympic ride in Japan is scheduled for participants having experience in long-distance travel and harsh cycling-camping conditions. To cycle the whole route is a challenge. You should be prepared for adventures, rough weather conditions, and unexpected obstacles on the road. The ride is open to everybody but before signing you should think about your mental and physical capability to complete it not making problems for yourself and the group.
BC participants gather for the ride from different countries. We recommend bringing on your bike a national flag or another symbol so that local people could see us as an international friendly cycling community. Our Olympic rides are organized under the honorary patronage of the Polish Olympic Committee and we will carry its symbols, too.

Organizational rules. We try to keep our organizational principles similar to the previous BC tours.

Arrival/Departure. Costs of the arrival/departure are not included in the participation fee. You can join and finish the ride at any point of the route, and you have to plan yourself how to do it. There are several airlines that operate direct flights from Europe to Tokyo: Japan Airlines, British Airways, ANA (All Nippon Airways), Finnair, and LOT. Wakkanai, where we start our ride on Hokkaido island, can be reached from Tokyo and Sapporo by All Nippon Airways. An attractive option is to come from Tokyo to the Hokkaido island by ferry Oma-Tomakomai, further to the start point to take a bus or train. You can easily move around Hokkaido by plane, train, or bus, more details are here. If you plan to join us in other parts of Honshu read about transportation in Japan here.
We can pick you up for the additional fee within a radius of 50 km (100 km both ways, 5 € per 10 km). You should contact the ride organizers by phone or email at least two days before. Leaving the intermediate points of the route should be not a problem: the public transport connecting villages with big cities is available almost everywhere on the route; many domestic airports have flights to big towns. Though the ride schedule is fixed the real dates can be slightly shifted (plus/minus 2-3 days) because of bad weather conditions or other unexpected obstacles. Have it in your mind when planning your arrival.

Visas. You have to check if you need visas at your country’s consulate. Your passport should be valid at least 1 year ahead from the start of the ride. You can be asked to show your back ticket and financial sources.

Ferries. We will use the ferry to cross the Tsugaru Strait from Hakodate to Oma. The ticket price is not included in the membership fee, and you have to pay for it during the ride. We will book tickets for the group in advance. The approximate fares for this ferry according to 2022 prices are standard ticket: 2970 ¥ (22 €), bicycle 1190 ¥ (9 €).

Catering. It is highly recommended to bring along a gas stove for preparing meals at campsites. There will be parts of the route without restaurants and supermarkets. Entering unpopulated areas, it will be a possibility to carry some reserve of products as well as drinkable water in our van. If no drinkable water at the campsite, the driver is responsible for carrying water.

Vaccination. You must have a covid passport confirming three does or the PCR test, details Information about Border Measure against COVID and Laboratories for PCR test (English translation at the bottom). Bring with you the International Certificate of Vaccination (the yellow booklet) with the necessary confirmations. The vaccination/medicine to be active must be taken a few weeks before your start. No obligatory vaccinations (except covid) to enter Japan, but there are some recommended (consult your local vaccination centre): hepatitis A, hepatitis B, diphtheria, tetanus, polio, typhoid Japanese encephalitis, whooping cough, tick-borne encephalitis; and preventive healthcare: rabies.

Necessary equipment and documents:

Children until 18. Children can take part in the ride only together with parents (one or both) or another adult who is authorized by the notary to take care and is fully responsible for the juvenile.

Luggage transport. We strongly recommend carrying all necessary personal stuff in the panniers on your bike. The service of luggage transportation by the support car is limited to 25 kg; it is included in the registration fee. You should be ready to carry all your stuff for a few days on the bike in case of problems with our support car or some other unexpected circumstances. If you plan to transport luggage over 25 kg (altogether not more than 40 kg) in the support car you have to indicate when registering and pay in advance (2 € per diem). Neither organizers nor drivers are responsible for the safety of your luggage. You should insure your luggage personally.

Membership fee. We fixed a variable membership fee, from 30 € to 27 € per diem, depending on the number of your participation days. In this way, we support those who are going longer distances. The participation fee for the first 30 days of travel is fixed at 30 € per diem, after that 27 € per diem.
You have to indicate the number of days you plan to travel in the table of the Registration Form, and your membership fee will be counted automatically. To organize the whole event with less trouble we ask everybody who has the intention to take part in the expedition to fill out the registration form as soon as possible.If the registration and the half of membership fee are not received until December 31, 2022, the whole fee increases by 10% automatically as well as all discounts are canceled. The second half of the participation fee must be paid before June 1, 2023; otherwise, it increases by 10% as well.
The membership fee will not be required from those local cyclists who help in organizing the ride. They have to cover only the sleeping costs. The organizers will appreciate it if local participants will purchase a package with ride symbols (T-shirts, flag and sticker).

The membership fee includes:

Discounts. The discounts are applicable only if the Registration Form and at least the half of membership fee is received no later than December 31, 2022. Discounts don’t accumulate.

Additional paid service (optional):

booked by registration;

booked during the ride:

Resignation rules. The date of resignation is fixed up when the resignation letter is received by organizers: before the ride by email bc2022@bicycl.lt or bc2023@bicycle.pl, during the ride, it should be delivered to the leaders of the expedition and confirmed by them. The date is important because it determines the amount of refund. The membership fee for the travel days exceeding 30 days after the resignation date is fully returned, and for the first 30 days are returned in the following manner:


Honour Patronage. ThePolish Olympic Committee.